We are committed to protecting your personal information.

NZ Trade Group (NZTG) is committed to protecting your personal data. This privacy notice will inform you about your privacy rights, and how we use and look after your personal data when you provide it to us via our website (nztradegroup.co.nz), or as part of our agreement with you, or personal data obtained in any other way.

Section 1: Introduction

Overview
This policy sets out the kind of information NZTG collects and holds; how NZTG collects, uses, discloses and stores personal information; the purposes for which this information is collected; how it may be accessed and corrected; how you may complain about a breach of the principles of the Privacy Act 2020 and how we will deal with such a complaint.

Under section 2 of the Privacy Act 2020 “personal information” is defined as “information about an identifiable individual”, and includes certain information relating to a death.

Types of personal information collected:

• Information we collect includes:
• Names and contact information
• Job title
• Information on children aged under 13 (NZTG does not knowingly collect or maintain personally identifiable information from persons under 13 years of age, and no part of our site is directed to persons under 13 years of age. If you are under 13 years of age, then please do not use or access this site at any time or in any manner. We will take appropriate steps to delete any personally identifiable information of persons less than 13 years of age that has been collected on our site without verified parental consent upon learning of the existence of such personally identifiable information.)

​Section 2: How does NZTG collect personal information?

Data Sources
We collect personal data through:

• Customer relationship management software
• Website enquiries, and email correspondence with members and suppliers
• Marketing activities
• Recruitment activities
• Google analytics
• Social media pages
• Telephone calls, through notes arising from calls and through recording conversations where callers have been advised the recording is activated
• Users should be aware that there are inherent risks in transmitting information across the internet

Use of cookies
Our websites generate small text files known as cookies often containing a unique ID number for the purposes of advertising and monitoring site usage. The information we collect and share with the third parties listed below is anonymised and aggregated and does not include personal information that is likely to identify you.

Cookies can be disabled by or cleared from your web browser if you prefer: refer to your browser’s help function for information on how to do this. Cookies are generated by some of the services listed below. Refer to individual services’ webpages for further information.

Google Analytics
NZTG uses Google Analytics to collect data about users’ usage and activity on our websites. This is collected for the purpose of improving the website and is not used by us to personally identify users. All tracked data is anonymously collected in accordance with Google Analytics’ privacy policy. By using our websites, you consent to processing of data about you by Google in the manner described here. Further information is available from: http://www.google.com.au/policies/privacy/

Hubspot
NZTG uses Hubspot business management applications including Hubspot CRM to obtain, record and managed personal information obtained through activities listed here. The information recorded in Hubspot applications is transmitted and stored securely in the countries in which Hubspot processes data and is subject to the privacy laws of those countries and Hubspot’s privacy policy: https://legal.hubspot.com/privacy-policy

Salesforce
NZTG uses Salesforce business management applications to obtain, record and managed personal information obtained through activities for Katipolt. The information recorded in Salesforce applications is transmitted and stored securely in the countries in which Salesforce processes data and is subject to the privacy laws of those countries and Salesforce’s privacy policy: https://www.salesforce.com/company/legal/privacy/

LinkedIn Pixel
We use LinkedIn Pixel to help measure how users interact with our websites. Refer to https://www.linkedin.com/legal/privacy-policy for further details.

Meta or Facebook Pixel
We use Facebook Pixel to help measure how users interact with our websites. Refer to https://www.facebook.com/privacy/policy for further details.

Monday.com
NZTG uses Monday.com to obtain, record and manage personal information obtained through activities listed here. The information recorded in Monday.com applications is transmitted and stored securely in the countries in which Monday.com processes data and is subject to the privacy laws of those countries and Monday.com’s privacy policy: https://monday.com/l/privacy/privacy-policy/

Xero
NZTG uses Xero for storage of payment-related information. Further information is available in Xero’s privacy policy: https://www.xero.com/nz/legal/privacy/

​Section 3: Why does NZTG collect personal information?

Reasons for provision of personal data to NZTG

• NZTG collects and holds personal information for the business purposes detailed generally on our website. These purposes include:
• During recruitment activity for membership, directly by us and through third-parties such as preferred suppliers.
• Other secondary purposes you might reasonably expect us to apply related to these primary purposes.

​Section 4: How does NZTG use and disclose personal information?

NZTG uses and discloses personal information for the purposes that it was collected, as outlined in this statement and elsewhere on the NZTG website, and for associated management purposes. It may also use and disclose personal information for any other purposes to which you have consented. Subject to the Privacy Act 2020, NZTG may also use and disclose personal information for any other related purpose that you would reasonably expect the information to be used or disclosed. You may request that NZTG does not disclose certain personal information without your consent. We may use and disclose your personal information in the following specific circumstances:

• Your participation in our membership to our preferred suppliers and business service partners.
• Your personal information may be disclosed in pursuit of dispute resolution or to external mediators or experts.
• NZTG may be obliged to disclose personal information to law enforcement bodies, or to a third party if the disclosure is necessary to prevent or lessen a serious and imminent threat to the life, health, or safety of you or another person, and it is unreasonable or impractical to obtain your consent.
• NZTG will not otherwise use or disclose your personal information without your consent unless required or authorised by law.

Marketing material
NZTG may use your personal information to send to you marketing material that we consider will be useful to you, or other material about our activities. We will only do this if we collected the information from you and you would reasonably expect us to use or disclose the information for that purpose, or if you have consented to receiving such communications. We will not provide your personal information to third parties for direct marketing purposes.

Generative artificial intelligence applications
NZTG will not upload your personal information to generative artificial intelligence applications.

​Section 5: How does NZTG store and secure personal information?

NZTG takes reasonable steps to protect your personal information from loss, unauthorised access, modification, disclosure, interference or other forms of misuse.

These steps include electronic access restrictions for electronic data, and securing paper files containing personal information in locked cabinets or off-site secure storage facilities. NZTG holds personal information in a number of different formats, including on servers located both on-site and off-site, databases, filing systems and in offsite backup storage.

NZTG only retains personal information for as long as it is required for its business purposes or for as long as required by law, and information no longer required is destroyed securely.

​Section 6: Can I access and correct my personal information held by NZTG?

You may request access to your personal information and to request correction if it is inaccurate, out of date, incomplete, irrelevant or misleading.

We will take reasonable and practicable steps to provide you access and/or make a correction to your personal information within a reasonable period, unless we consider there is a sound reason under the Privacy Act 2020 or other relevant law to withhold the information, or not to make the changes. If we do not provide you access to your personal information, or refuse to correct your personal information, where reasonable we will provide you with a written notice including the reasons for the refusal.

​Section 7: Complaints and concerns

If you have a complaint relating to a breach of the privacy principles outlined in the Privacy Act 2020 you should contact us at the details given below. NZTG will investigate your complaint and respond to you within a reasonable time and in accordance with our legal obligations. We will take any necessary corrective actions promptly.

How to contact us
If you have any questions or concerns about how NZTG treats your personal information please contact us at info@nztradegroup.co.nz

NZ Trade Group
PO Box 305 333
Triton Plaza
Auckland 0757

Page last updated 3 October 2024